Close the gap in writing
Lesson 5 of 6 · Files & Audits
1 · Learn the move · RTO. Role · Task · Output
Finding the gap is half the job. The other half is the note that gets it filled. Role, task, output: the AI is you writing to the person who owns the missing document, the task is one gap, the output is six lines with a date in them. Vague follow-ups come back in three weeks or never, because "when you get a chance" is not a deadline. Name the document, name the file it's missing from, name the day you need it back, and say what happens at the audit if it's still open. Same shape every time, so nobody reads it as personal.
You are me, the office manager, writing a deficiency follow-up. Task: request one missing item, [document], missing from [file], from [person]. Output: under 90 words, plain, no apology for asking, ends with the return date and what happens if it's still open at the audit. Use only the facts I gave you, and don't guess why it's missing. [gap list]
2 · Your turn. You write the prompt
The chart audit turned up eleven gaps across six staff members, and four of them are the same missing form. The audit is March 14. Write a prompt that drafts all eleven notes today instead of spreading them over two weeks.
Remember: the AI sees only your prompt, not this page. If the situation isn't in your prompt, it doesn't exist.
Optional. These shape the output when you run your prompt below, not your score.